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To create a 48-Hour Notice:

1. Select the SCAC code of the NVOCC you represent from the pull-down list.

2. Enter the Port of Load from where the Manifest will be issued.

3. Enter your first & last name.

4. Enter you e-mail address. We prefer to keep all correspondence by e-mail.

5. Enter your office phone.

6. Enter your home or cell phone, so we can get hold of you in an emergency situation.

7. State any comment you may have of the upcoming manifest filing or any question you might have to file a Bill of Lading. This way we can reply to you before you actually input the manifest data.

After having sent the 48-Hours Notice, we expect to receive the actual manifest information within the next 12 hours!

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To create a new Manifest:

1. Select the SCAC code of the NVOCC you represent from the pull-down list.

2. Contact the ocean or contracted Carrier to obtain Vessel details (Name, Lloyd's No., Flag and the SCAC code of the contracting Carrier, the latter of which will be used as Notify Party 2's SCAC code). Select the Vessel from the pull down. If the Vessel is not mentioned in the pull-down list, please select "As per below information" and be sure to fill-in the Name, Lloyd's Number and Flag of the vessel in the corresponding fields below the Voyage No..

3. Enter the Voyage No. This field will only accept numeric codes. No characters, or spaces. Users must not place any other special character, spaces, or hyphens in this field. Max 5 digits!

4. Select the name of the last foreign port the vessel will call prior to calling the first U.S. Port. This may not be the port of loading, if the vessel continues to call other foreign ports before reaching the U.S.

5. Select the estimated time of departure from the manifest port of loading.

6. Enter the Number of Bills of Lading under this manifest.

7. Enter the Number of Containers under this manifest.

Once the Manifest information has been sent, you can create a new Bill of Lading.

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Bill of Ladings can be created after a manifest has been generated.  You can assign multiple BOLs to a manifest.

To create a Bill of Lading;

1. Enter a the In-House BOL number.  This number is created by you and must be a consecutive number i.e. such number can never be repeated in the future. This field will only accept numeric codes. No characters, or spaces. Users must not place any other special character, spaces, or hyphens in this field.

2. Select the BOL type from the pull-down list or keep the default selection of  "Regular Bill", which is the most common used by a NVOCC Carrier.

3. Enter the location where this shipment will be received, which can be the port city or an outside city when intermodal service is used.

4. Enter the total volume in cubic feet or cubic meters.  From the pull down, select the unit of measure.

5. Enter the Pre-Carriage Mode of Transportation from the pull-down list.

6. Select the method of payment for transportation of this Bill of Lading from the pull-down list.

7. Enter the quantity as a whole number. From the pull-down list, select how the shipment is packaged. This is the total quantity for all commodities and their package types under a Bill of Lading. If a shipment consist of different package types, for example, 9 cartons plastic toys, 5 bales textile pieces and 7 coils steel wire, the total quantity has to be the sum of all packages types, which is 21 pieces in this example. Select Pieces as Quantity Unit when more than 1 packaging type is used, but Select the individual packaging type at the Commodity Level.

8. Select the port of loading from the Drop-Down List.

9. Select the U.S. port of discharge from the Drop-Down list.

10. Select the estimated time of arrival. This information should also be obtain from the ocean or the contracting carrier.

11. Enter the Shipper's Name/Address and Phone No.

12. Enter the Consignee's Name/Address and Phone No.

13. Enter the SCAC code for Party 1, if applicable. By inserting a SCAC code, the U.S. Customs will notify such SCAC code party every time a Bill of Lading has been changed, held and released.

14. Enter the name and address for a Notify Party 1, if the SCAC code field is not used.

15. Select or enter the SCAC code for Notify Party 2. A NVOCC must place the contracting vessel carrier (meaning the vessel carrier issuing the bill of lading to the NVOCC), not the vessel operating carrier in the second notify party location. Each second notify party that is identified will receive messages from Customs every time a Bill of Lading has been changed, held and released. If the Carrier is not in the drop-down list, please select "Typing the SCAC code, as NOT in the list" and enter the SCAC code in the next field.

16. Enter the name and address for a Notify Party 2, if the SCAC code field is not used. As the SCAC Code of the contracting carrier has to be used, these fields should not be used.

17. Click the Master-In-Bond check box if additional in-bond information has been included with the BOL. In affirmative, send BOL and from the AMS Main Menu press the In-Bond Information button.

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To create In-Bond carriage information:

1. Enter the Conventional In-Bond number or

2. Enter the Paperless In-bond number, if available

3. Select the In-Bond Type from the pull-down list.

4. Select the In-Bond Carrier from the pull-down list. Please create this party first from the Main Menu "Add a Party"

5. Enter the Bonded Carrier ID Number. The identification (ID) number of the original bonded carrier (also referred to as the importer number of IRS number) must include any embedded hyphens. Valid formats for importer number are: NN-NNNNNNNXX = Internal Revenue Service Number; YYDDPP-NNNN = Customs assigned Number; or NNN-NN-NNNN = Social Security Number.

6. Select the Export Information from the pull-down list.

7. Select the FIRMS code from the pull-down list. Please create this party first from the Main Menu "Add a Party".

8. Enter an In-Bond value in whole U.S.$ only for the In-Bond movement. Twenty Dollars per Kilo may be used, if the value is unknown.

9. Select the Immediate In-Bond Port from the pull-down list.

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To create a Container:

1. Enter the Container Number in the format XXXX0000000000. This field will only accept alpha/numeric codes. Users must not place any other special character, spaces, or hyphens in this field.

2. Select the status of the Container from the pull-down list or keep the default "Loaded".

3. Select the Container Type from the pull-down list.

4. Select the Contener Service Type from the pull-down list.

5. Enter the Seal No(s). For all legal purposes and for the NVOCC's own security, each container should have at least one seal attached by the NVOCC or his agent. If the seal No. is broken/removed prior to tendering the container to the vessel carrier, we will have to re-file the Bill of Lading information again to U.S. Customs with the new seal No. and with extra cost to the NVOCC. Also, if this information is furnished less than 24 hours prior to loading, the NVOCC might be subject to a $5,000.00 fine.

Continue with the Commodity Information.

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To create a Commodity Description:

1. Enter the Commodity Description. Please refer to below examples of acceptable and specially NOT ACCEPTABLE descriptions. Be so specific as you can, as general commodities or brand names are not acceptable.

2. Enter any Marks and Number on the smallest viewable packaging units or keep the default "NO MARKS", if applicable.

3. Enter the Quantity as a whole number. From the pull-down list, select how the shipment is packaged. Remember, the packaging type should be the same as you stated at the Bill of Lading level, unless you have multiple commodities, each with different types of packaging, which should be reflect in each individual commodity description.

4. Enter the Commodity Weight as a whole number. This field will only accept numeric codes. No characters, or spaces. Users must not place any other special character, spaces, or hyphens in this field. Select the Weight Unit from the pull-down list.

5. If an In-Bond move ONLY, please enter the Harmonized Code. Otherwise keep the default "N/A"

6. Enter the Hazardous Code, if applicable. Otherwise keep the default "N/A"

7. Select the Country of Origin of the Commodity Description from the pull-down list, which might be different from the country it is shipped from.

8. If an In-Bond move ONLY, enter the Value in in whole dollars of the commodity. Twenty dollars per kilo may be used if the value is unknown. Otherwise keep the default "N/A"

If you have additional commodities but with the same packaging type, please continue with "Add an additional Commodity Description from the Main Menu.

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